How do I enable the Smart Assistant?

How do I use Smart Compose?

How do I use Smart Respond?

How do I use Smart Summarize?

How do I use Smart Improve?

How do I use the Task Finder? 

How do I use the Contact Finder?



How do I enable the Smart Assistant?

To start using the Smart Assistant, you need to do the following.

First, you need to join our early access program. Currently, the Smart Assistant is only available as part of the early access program. For instructions on how to join the program as well as detailed information on it, head to this page.

Second, please make sure that you have given Mailbutler access to your email content. To give Mailbutler access to your email content, please follow the below steps. (The below instructions show Apple Mail, but the procedure is the same for Gmail and Outlook).

1. Open the Mailbutler Sidebar in your email client.

2. Click on the Account Settings (⚙) button, then Account & Preferences.

3. A new window will open. Select Privacy under Preferences in the sidebar.

4. Tick Allow access to email content.
Here at Mailbutler, we take privacy and data protection very seriously. For detailed information on how we protect your data when using the Smart Assistant, please see this blog post.


How do I use Smart Compose?

Apple Mail


1. Open your email client and start a new email.

2. Click on the sidebar icon to open the Mailbutler Sidebar.



3. In the Smart Assistant field of the Mailbutler Sidebar, click on Compose.



4. Type in a few keywords and click Compose.

5. The Smart Assistant will draft an email for you. To insert the draft into your email, click Insert.

6. If you are using the Contacts feature, you can also go to the Smart Assistant field of the Contacts tab in your Mailbutler sidebar and compose an email from there.

Gmail

1. Compose a new email.

2. In the Mailbutler toolbar, click the robot icon and then click Compose.


4. Type in a few keywords and click Compose.

5. The Smart Assistant will draft an email for you. To insert the draft into your email, click Insert.

6. If you are using the Contacts feature, you can also go to the Smart Assistant field of the Contacts tab in your Mailbutler sidebar and compose an email from there.


Outlook

1. Compose a new email.

2. Open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click on Compose.


4. Type in a few keywords and click Compose.

5. The Smart Assistant will draft an email for you. To insert the draft into your email, click Insert.

6. If you are using the Contacts feature, you can also go to the Smart Assistant field of the Contacts tab in your Mailbutler sidebar and compose an email from there.


How do I use Smart Respond?

Apple Mail

1. Open the email that you need to respond to.

2. Click on the sidebar icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, either click Reply or click the dropdown button and then click Reply positively or Reply negatively.
4. To insert the reply into an email, click Draft reply.

Gmail

1. Open the email that you need to respond to.

2. Click on the Mailbutler icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, either click Reply or click the dropdown button and then click Reply positively or Reply negatively.

4. To insert the reply into an email, click Open draft.


Outlook

1. Open the email that you need to respond to.

2. Open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, either click Reply or click the dropdown button and then click Reply positively or Reply negatively.

4. To insert the reply into an email, click Open draft.

How do I use Smart Summarize?

Apple Mail

1. Open the email that you would like to summarize.

2. Click on the sidebar icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Summarize or click the dropdown button and then click Summarize in English, if you want to summarize an email that was written in another language. 

4. Click Create note to add a Mailbutler Note to your email.

Gmail

1. Open the email that you would like to summarize.

2. Click on the Mailbutler icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Summarize or click the dropdown button and then click Summarize in English, if you want to summarize an email that was written in another language.

4. Click Create note to add a Mailbutler Note to your email.

Outlook

1. Open the email that you would like to summarize.

2. Open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Summarize or click the dropdown button and then click Summarize in English, if you want to summarize an email that was written in another language. 

4. Click Create note to add a Mailbutler Note to your email.

How do I use Smart Improve?

Apple Mail

1. Compose a new email.

2. Click the sidebar icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Improve or click the dropdown button and then click Fix spelling mistakes or Improve grammar.
4. Select the text in your email that you would like to replace with the corrected version and then click Replace to insert it.

 

 

Gmail

1. Compose a new email.

2. Click the robot icon.

3. Click Improve or click the dropdown button and then click Fix spelling mistakes or Improve grammar.

4. Select the text in your email that you would like to replace with the corrected version and then click Replace to insert it.

Outlook

1. Compose a new email.

2. Open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Improve or click the dropdown button and then click Fix spelling mistakes or Improve grammar.

4. Select the text in your email that you would like to replace with the corrected version and then click Replace to insert it.



How do I use the Task Finder?

Apple Mail

1. Depending on which email you would like to create Tasks from, either select an email from your inbox or sent folder or compose a new email.

2. Click the sidebar icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Todos.

4. Select the todos that you would like to add as Mailbutler Tasks to your email and click Create task.

Gmail

1. Depending on which email you would like to create Tasks from, either select an email from your inbox or sent folder or compose a new email.

2. Click the Mailbutler icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Todos.

4. Select the todos that you would like to add as Mailbutler Tasks to your email and click Create task.

Outlook

1. Depending on which email you would like to create Tasks from, either select an email from your inbox or sent folder or compose a new email.

2. Open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Todos.

4. Select the todos that you would like to add as Mailbutler Tasks to your email and click Create task/s.

How do I use the Contact Finder?

Apple Mail

1. Depending on which email you would like to create Contacts from, either select an email from your inbox or your sent folder.

2. Click the sidebar icon to open the Mailbutler Sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Contact info.

4. Select the Contact information that you would like to save to your Mailbutler Contacts and then click Save info.

Gmail

1. Depending on which email you would like to create Contacts from, either select an email from your inbox or your sent folder.

2. Click on the Mailbutler icon to open the Mailbutler sidebar.

3. In the Smart Assistant field of the Mailbutler Sidebar, click Contact info.

4. Select the Contact information that you would like to save to your Mailbutler Contacts and then click Save info.


Outlook

1. Depending on which email you would like to create Contacts from, either select an email from your inbox or your sent folder.

2. Open the Mailbutler sidebar.

2. In the Smart Assistant field of the Mailbutler Sidebar, click Contact info.

3. Select the Contact information that you would like to save to your Mailbutler Contacts and then click Save info.