Here at Mailbutler, we take privacy and data protection very seriously. For detailed information on how we protect your data when using the Smart Assistant, please see this blog post.
How do I enable the Smart Assistant?
How do I use Smart Compose?
How do I use Smart Respond?
How do I use Smart Summarize?
How do I use Smart Improve?
How do I use the Task Finder?
How do I use the Contact Finder?
How do I enable the Smart Assistant?
Certain sub-features of the Smart Assistant will only work if you have given Mailbutler access to your email content. To give Mailbutler access to your email content, please follow the below steps. (The below instructions show Apple Mail, but the procedure is the same for Gmail and Outlook).
1. Open the Mailbutler Sidebar in your email client.
2. In the Mailbutler Sidebar, click the three dots and then Account & Preferences.
3. A new window will open. Select Privacy under Preferences in the sidebar.
4. Tick Allow access to email content.
How do I use Smart Compose?
Apple Mail
1. Open Apple Mail and start a new email.
2. Click the Mailbutler icon at the top of your Apple Mail window to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Click Compose.
5. Type in a few keywords and click Submit. The Smart Assistant will draft an email for you.
6. If you want to, you can tune the email that the Smart Assistant has generated for you. To modify the email, click the Tune button.
7. Select your preferred tuning options and then click Apply.
8. If you want to change anything in the email content that you have provided, click the Edit button.
9. To insert the draft into your email, click Insert.
10. If you are using the Contacts feature, you can also compose an email from the Contacts tab or from the Contacts list in your navigation bar.
Gmail
1. Open Gmail and start a new email.
2. In the Mailbutler toolbar, click the Smart Assistant button and then click Compose.
3. Type in a few keywords and click Submit. The Smart Assistant will draft an email for you.
4. If you want to, you can tune the email that the Smart Assistant has generated for you. To modify the email, click the Tune button.
8. If you are using the Contacts feature you can also compose an email from the Contacts tab or from the Contacts list in your navigation bar.
Outlook
1. Open Outlook and start a new email.
2. Open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Click Compose.
5. Type in a few keywords and click Submit. The Smart Assistant will draft an email for you.
6. If you want to, you can tune the email that the Smart Assistant has generated for you. To modify the email, click the Tune button.
8. If you want to change anything in the email content that you have provided, click the Edit button.
How do I use Smart Respond?
Apple Mail
1. Open the email that you need to respond to.
2. Click the Mailbutler icon at the top of your Apple Mail window to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Click Reply or click the dropdown button and then click Reply positively or Reply negatively or With details (to add additional information that you want the Smart Assistant to consider in the reply). The Smart Assistant will generate a reply for you.
5. If you want to, you can tune the reply that the Smart Assistant has generated for you. To modify the email, click the Tune button.
6. Select your preferred tuning options and then click Apply.
7. To insert the reply into an email, click Open draft.
Gmail
1. Open the email that you need to respond to.
2. Click on the Mailbutler icon to open the Mailbutler Sidebar.
4. Click Reply or click the dropdown button and then click Reply positively or Reply negatively or With details (to add additional information that you want the Smart Assistant to consider in the reply). The Smart Assistant will generate a reply for you.
5. If you want to, you can tune the reply that the Smart Assistant has generated for you. To modify the email, click the Tune button.
7. To insert the reply into an email, click Open draft.
Outlook
1. Open the email that you need to respond to.
2. Open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Click Reply or click the dropdown button and then click Reply positively or Reply negatively or With details (to add additional information that you want the Smart Assistant to consider in the reply). The Smart Assistant will generate a reply for you.
5. If you want to, you can tune the reply that the Smart Assistant has generated for you. To modify the email, click the Tune button.
7. To insert the reply into an email, click Open draft.
How do I use Smart Summarize?
Apple Mail
1. Open the email that you would like to summarize.
2. Click the Mailbutler icon at the top of your Apple Mail window to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. In the Smart Assistant field of the Mailbutler Sidebar, click Summarize. The Smart Assistant will generate a summary for you.
5. If you want to, you can tune the summary that the Smart Assistant has generated for you. To modify the summary, click the Tune button.
6. Select your preferred tuning options and then click Apply.
7. Click Create note to add the summary as a Mailbutler Note to your email.
8. Or click Save Summary to add the summary as a snippet to your email.
Gmail
1. Open the email that you would like to summarize.
2. Click on the Mailbutler icon to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
7. Click Create note to add the summary as a Mailbutler Note to your email.
8. Or click Save Summary to add the summary as a snippet to your email.
Outlook
1. Open the email that you would like to summarize.
2. Open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. In the Smart Assistant field of the Mailbutler Sidebar, click Summarize. The Smart Assistant will generate a summary for you.
5. If you want to, you can tune the summary that the Smart Assistant has generated for you. To modify the summary, click the Tune button.
7. Click Create note to add the summary as a Mailbutler Note to your email.
How do I use Smart Improve?
Apple Mail
1. Compose a new email.
2. Click the Mailbutler icon at the top of your Apple Mail window to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Select the text that you would like to improve.
5. Click Improve or click the dropdown button and then click Fix spelling mistakes or Improve grammar. The Smart Assistant will improve your email.
6. If you want to, you can tune the improved email that the Smart Assistant has generated for you. To modify the email, click the Tune button.
7. Select your preferred tuning options and then click Apply.
8. Click Replace to replace the text in your email with the corrected version.
Gmail
1. Compose a new email.
2. In the Mailbutler toolbar, click the Smart Assistant button.
5. If you want to, you can tune the summary that the Smart Assistant has generated for you. To modify the summary, click the Tune button.
6. Select your preferred tuning options and then click Apply.
7. Click Replace to replace the text in your email with the corrected version.
Outlook
1. Compose a new email.
2. Open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Select the text that you would like to improve.
7. Select your preferred tuning options and then click Apply.
8. Click Replace to replace the text in your email with the corrected version.
How do I use the Task Finder?
Apple Mail
1. Depending on which email you would like to create Tasks from, either select an email from your inbox or sent folder or compose a new email.
2. Click the Mailbutler icon at the top of your Apple Mail window to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
3. Click To-dos.
4. Select the todos that you would like to add as Mailbutler Tasks to your email and click Create tasks.
Gmail
1. Depending on which email you would like to create Tasks from, either select an email from your inbox or sent folder or compose a new email.
2. Click the Mailbutler icon to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Click To-dos.
4. Select the todos that you would like to add as Mailbutler Tasks to your email and click Create tasks.
Outlook
1. Depending on which email you would like to create Tasks from, either select an email from your inbox or sent folder or compose a new email.
2. Open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Click To-dos.
5. Select the todos that you would like to add as Mailbutler Tasks to your email and click Create tasks.
How do I use the Contact Finder?
Apple Mail
1. Depending on which email you would like to create Contacts from, either select an email from your inbox or your sent folder.
2. Click the Mailbutler icon at the top of your Apple Mail window to open the Mailbutler Sidebar.
3. Click the Smart Assistant button.
4. Click Contact info.
5. Select the Contact information that you would like to save to your Mailbutler Contacts and then click Save info.
Gmail
1. Depending on which email you would like to create Contacts from, either select an email from your inbox or your sent folder.
2. Click on the Mailbutler icon to open the Mailbutler sidebar.
4. Click Contact info.
5. Select the Contact information that you would like to save to your Mailbutler Contacts and then click Save info.
Outlook
1. Depending on which email you would like to create Contacts from, either select an email from your inbox or your sent folder.
2. Open the Mailbutler sidebar.
3. Click the Smart Assistant button.
4. Click Contact info.
5. Select the Contact information that you would like to save to your Mailbutler Contacts and then click Save info.
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