For more general information about Signatures, check out our feature page.

 

 

How to create an Email Signature from scratch

How to add Email Signatures in Apple Mail, Gmail and Outlook

  • Apple Mail
  • Gmail 
  • Outlook

 

How to create an Email Signature from scratch

1. Open your email client and in the Mailbutler sidebar click on the Account Settings (⚙) button, then Account & Preferences.

a) Apple Mail

b) Gmail

c) Outlook


2. A new window will pop up. Select Signatures under Manage Features in the sidebar on the left.

3. A User Profile form will show. By filling this form, your details will be automatically inserted into any template you choose. When you’re done, click on Update profile.

4. A new window will pop up. In the upper right corner, you will see a plus sign. Click that and a new signature template will automatically appear. 

5. You will see a live preview of your signature. Profile details are prefilled in the signature fields. 

6. You can now choose your preferred signature template from a variety of designs. Click the dropdown template button and scroll through the different templates.

Note: The text font in your signature will match the font in the rest of your email when inserted into the compose view.

Image:

1. Add your profile picture, your company logo and your signature. 
Hover over the image to reveal the upload icon and click on it to upload your profile picture, company logo or signature.


2. If you're on the Professional+ or Business plans, you can either upload a signature or write your signature on the drawing pad.
For instructions on how to upload your handwritten signature, please see here.
To write your signature on the drawing pad, hover over the signature to reveal the pen icon and click on it.



    The drawing pad will open. Write your signature. You can adjust the stroke width and select your preferred color. Then, click Save.

3. Edit your image. Hover over your image to reveal the settings icon and click on it. In the menu that opens you can adjust the width and roundness of your image.

 

4. Add links to your images. Hover over your image to reveal the settings icon and click on it. In the menu that opens you can insert a link under Logo Link/Picture Link/Signature Link. When your email recipients click on your image, they will be redirected to the website you have added.

Personal Information:

  • Personal Information: Click on the buttons to add personal information to your signature. 

Call to Action-Button:

1. Click on Button Link.


2. Enter a website link that you would like your email recipient to be redirected to. When they click on the Call to Action-button, they will automatically be taken to the website you have linked. 


3. Set and edit the description of the Call to Action button by clicking on Button Text, and then entering a description. See the following two images. 

Font:

You can change the font and font size of your signature text.

1. To change the font, go to the Font section, click on the font and select a font from the dropdown menu.


2. To change the font size, click on the green line and as you hold the mouse button down, move your mouse to the right/left to make the font bigger/smaller.

Colors:

You can change the color of your signature as well as your signature text.

1. To change the color of your signature, go to the Color section and click on the color square under Brand Identity and select a color. You can also change the Text color.

You can add links to your social media sites to your signature. You can add links to Facebook, Twitter, Instagram, Youtube, Skype, Flickr, Xing, Pinterest, Vimeo, Soundcloud and Medium.

1. Go to the Social Links section. Click on the button for the social media site you want to add. Then, add a link to your social media site.


2. Under Social Icons you can change the size, and roundness of your social icons. Under Icon Color you can change the color and under Icon Style the design.

You can add additional images to your signature.

1. Go to the Gallery/Portfolio section. Click on the image icon, then upload images to your gallery.


2. You can also add videos, by clicking on the video recorder icon, then upload videos to the gallery of your signature.

Closing/Disclaimer:

Add a closing section or disclaimer to your signature

Click on either the Closing or Disclaimer button. Then, add the text you want. You can also change the font of these sections, and add a link.

  • Closing:

  • Disclaimer:

Right to Left Signatures

If you communicate in a language that is written and read from right to left, such as Arabic or Hebrew, you can orient your signature accordingly. Simply highlight the signature that you want to be displayed right to left, and check the box next to Use Right-to-Left Layout. 

How do I delete added information?

To delete the added information, hover over the field you want to delete. This will reveal a minus button. Click on the minus button to remove the information from your signature.

Email Signatures created in your Dashboard are automatically synced to Mailbutler in your email client.

How to add Email Signatures in Apple Mail, Gmail and Outlook

Please select the software you are using for your emails.

How to add an Email Signature in Apple Mail

1. Open Apple Mail.

2. Select Mail from the menu bar on the top left corner of your screen.

3. Go to Preferences -> Signatures.

4. Click on the email account you want to use for the signature.

5. Choose the Signature you want to use by default when sending an email from the selected email account.

6. Return to Apple Mail and compose a new message.

7. You should see your default Signature already inserted in the email. To use another design, select the Signature drop-down menu.

8. You can set up an email signature to be added to your emails by default by going to Signatures in your Mailbutler settings, in the sidebar. Please be aware that this default signature will override your Apple Mail settings, and will apply to all email accounts that you use in your email client. 

Note: The Signatures tab in the Preferences doesn’t load images for your signature. However, they will appear as designed in the compose view.

How to add an Email signature in Gmail

1. Open Gmail.

2. Start composing a message.

3. Click on the Signature button and select the Signature you want to insert into your message.

4. You can choose a signature to be added to your emails by default by going to "Manage Signatures" in your Mailbutler settings, in the sidebar. Please be aware that this default signature will override your Gmail settings, and will apply to all email accounts that you use in your email client. 

 

How to add an Email Signature in Outlook

1. Open Outlook.

2. Start composing your email. 

3. Open the Mailbutler add-in and click the Select Signature option.

4. Select the preferred signature in the dropdown.

5. You can choose a signature to be added to your emails by default by going to "Manage Signatures" in your Mailbutler settings, in the sidebar. Please be aware that this default signature will override your Outlook settings, and will apply to all email accounts that you use in your email client. 

Sharing Signatures with your team

Signature templates created in Mailbutler can be shared with members of your team.

Learn more about Shared Signatures.

For general information about Signatures, check out our feature page.