Mailbutler lets you make professional email signatures that you and your team can easily insert to outgoing emails from Apple Mail, Outlook and Gmail. No HTML coding is required, and designs are always synced real time to your email client.
For more general information about Signatures, check out our feature page.


Go here if you already have a signature, and you want to attach it to your message.

This feature can be extended in Mailbutler for Teams. You can share created items with your team members.

Note: The Signature feature is available for all Mailbutler plans.
If you are a Professional+ or Business user, you have access to all the functions of the Signature feature.
As an Essential or Professional user, you have limited access to the Signature feature. You can't change the font family or size, the colour of your signature, edit social icons, add a logo or handwritten signature, add a Gallery/Portfolio section, nor add a Closing or Disclaimer section.

How to create an Email Signature from scratch

1. Open your email client and in the Mailbutler sidebar click on the Account Settings () button, then Account & Preferences.

a) Apple Mail

b) Gmail

c) Outlook


2. A new window will pop up. Select Signatures under Manage Features in the sidebar on the left.

3. A User Profile form will show. By filling this form, your details will be automatically inserted into any template you choose. When you’re done, click on Update profile.

4. A new window will pop up. In the upper right corner, you will see a plus sign. Click that and a new signature template will automatically appear. 

5. You will see a live preview of your signature. Profile details are prefilled in the signature fields. 

6. You can now choose your preferred signature template from a variety of designs. Click the dropdown template button and scroll through the different templates.

Note: The text font in your signature will match the font in the rest of your email when inserted into the compose view.

Image:

1. Add your profile picture, your company logo and your signature. 
Hover over the image to reveal the upload icon and click on it to upload your profile picture, company logo or signature.


2. If you're on the Professional+ or Business plans, you can either upload a signature or write your signature on the drawing pad.
For instructions on how to upload your handwritten signature, please see here.
To write your signature on the drawing pad, hover over the signature to reveal the pen icon and click on it.



    The drawing pad will open. Write your signature. You can adjust the stroke width and select your preferred color. Then, click Save.

3. Edit your image. Hover over your image to reveal the settings icon and click on it. In the menu that opens you can adjust the width and roundness of your image.

 

4. Add links to your images. Hover over your image to reveal the settings icon and click on it. In the menu that opens you can insert a link under Logo Link/Picture Link/Signature Link. When your email recipients click on your image, they will be redirected to the website you have added.

 

5.  To delete your image, hover over the image to reveal the bin icon and click on it.

 

Personal Information:

  • Personal Information: Click on the green buttons to add personal information to your signature. You can add the following personal information to your signature: name, address, company/affiliation, title, website link, email address, mobile number, phone number, fax number.

Call to Action-Button:

1. Click on Button Link.


2. Enter a website link that you would like your email recipient to be redirected to. When they click on the Call to Action-button, they will automatically be taken to the website you have linked. 


3. Set and edit the description of the Call to Action button by clicking on Button Text, and then entering a description. See the following two images. 

Font:

You can change the font and font size of your signature text.

1. To change the font, go to the Font section, click on the font and select a font from the dropdown menu.


2. To change the font size, click on the green line and as you hold the mouse button down, move your mouse to the right/left to make the font bigger/smaller.

Colors:

You can change the color of your signature as well as your signature text.

1. To change the color of your signature, go to the Color section and click on the color square under Brand Identity and select a color.


2. To change the color of your signature text, click on the color square under Text.

 

You can add links to your social media sites to your signature. You can add links to Facebook, Twitter, Instagram, Youtube, Skype, Flickr, Xing, Pinterest, Vimeo, Soundcloud and Medium.

1. Go to the Social Links section. Click on the button for the social media site you want to add. Then, add a link to your social media site.


2. You can change the size and roundness of your social media links. To change the size/roundness, go to the Social Icons section and click on the green line and as you hold the mouse button down, move your mouse to the right/left to make the size bigger or smaller/make the icons more round or more angular.

3. You can change the color of your social media icons. Click on the color under Icon Color and select a colour.


4. You can change the style of your social media icons. Click on the section under Icon Style and select Outline or Filled.

 

You can add additional images to your signature.

Go to the Gallery/Portfolio section. Click on the image icon, then upload images to your gallery.


2. You can also add videos, by clicking on the video recorder icon, then upload videos to the gallery of your signature.

Closing/Disclaimer:

Add a closing section or disclaimer to your signature

Click on either the Closing or Disclaimer button. Then, add the text you want. You can also change the font of these sections, and add a link.

  • Closing:

  • Disclaimer:

Right to Left Signatures

If you communicate in a language that is written and read from right to left, such as Arabic or Hebrew, you can orient your signature accordingly. Simply highlight the signature that you want to be displayed right to left, and check the box next to "Use Right-to-Left Layout". 

How do I delete added information?

To delete the added information, hover over the field you want to delete. This will reveal a minus button. Click on the minus button to remove the information from your signature.

Email Signatures created in your Dashboard are automatically synced to Mailbutler in your email client.

Learn how to insert an Email Signature in your email.


How to edit an existing Signature

You can make the following changes to your signatures:

  • Duplicate your signatures
  • Edit your signatures
  • Delete your signatures

Learn how to change your Email Signature below:

1. Open your email client and in the Mailbutler sidebar click on the Account Settings () button, then Account & Preferences.

a) Apple Mail

b) Gmail

c) Outlook

2. A new window will pop up. Select Signatures under Manage Preferences in the sidebar on the left.

You can find all your signatures here.

To duplicate a signature, click on the duplicate button.

To edit a signature, click anywhere inside the signature and make changes to your signature in the editor on the right.


To delete a signature, click on the delete button.

Note: Any changes you make to your signatures will be reflected instantly to your Email Signatures.

 

How to add Email Signatures in Apple Mail, Gmail and Outlook

For detailed information on how to attach your signatures to your emails, please see here.

Sharing Signatures with your team

Signature templates created in Mailbutler can be shared with members of your team.

Learn more about Shared Signatures.

For general information about Signatures, check out our feature page.