Mailbutler lets you create professional email signatures that you and your team can easily insert to outgoing emails from Apple Mail, Outlook and Gmail. No HTML coding is required, and designs are always synced real time to your email client.
For more general information about Signatures, check out our feature page.


Go here if you already have a signature, and you want to attach it to your message.

This feature can be extended in Mailbutler for Teams. You can share created items with your team members.

Note: The Signature feature is available for all Mailbutler plans.
If you are a Professional+ or Business user, you have access to all the functions of the Signature feature.
As an Essential or Professional user, you have limited access to the Signature feature. You can't change the font family or size, the colour of your signature, edit social icons, add a Gallery/Portfolio section, nor add a Closing or Disclaimer section.

How to create a Signature from scratch

1. Open the Mailbutler Sidebar in your email client, click on the Account Settings (⚙) button, then on Manage Signatures.

a) Apple Mail


b) Gmail


c) Outlook


2. A User Profile form will show. By filling this form, your details will be automatically inserted into any template you choose. When you’re done, click on Update profile.

3. A new window will pop up. In the upper right corner, you will see a plus sign. Click that and a new signature template will automatically appear. 

4. You will see a live preview of your signature. Profile details are prefilled in the signature fields. 

5. You can now choose your preferred signature template from a variety of designs. Click the dropdown template button and scroll through the different templates.

Note: The text font in your signature will match the font in the rest of your email when inserted into the compose view.

Image:

  • Image: Add your profile picture, your company logo and your signature. 
    1. Hover over the image to reveal the upload icon and click on it to upload your profile picture, company logo or signature.


    2. You can either upload a signature or write your signature on the drawing pad.
    For instructions on how to upload your handwritten signature, please see here.
    To write your signature on the drawing pad, hover over the signature to reveal the pen icon and click on it.



    3.The drawing pad will open. Write your signature. You can adjust the stroke width and select your preferred color. Then, click Save.

  • Image: You can edit your images. Hover over your image to reveal the settings icon and click on it. In the menu that opens you can adjust the width and roundness of your image.

 

  • Image: You can add links to your images. Hover over your image to reveal the settings icon and click on it. In the menu that opens you can insert a link under Logo Link/Picture Link/Signature Link. When your email recipients click on your image, they will be redirected to the website you have added.

 

  • Image: To delete your image, hover over the image to reveal the bin icon and click on it.

 

Personal Information:

  • Personal Information: Click on the green buttons to add personal information to your signature. You can add the following personal information to your signature: name, address, company/affiliation, title, website link, email address, mobile number, phone number, fax number.

Call to Action-Button:

  • Call to Action-button: You can add a Call to Action-button.
    1. Click on Button Link.
  • Call to Action- button:
    2. Enter a website link you would like your email recipient to be redirected to. When your email recipient clicks on the Call to Action-button, they will be redirected to the website you have entered.
  • Call to Action- button:
    3. You can change the description of the Call to Action-button. Click on Button Text.
  • Call to Action- button:
    4. Enter a description.

 

Font:

  • Font: You can change the font and font size of your signature text.
    1. To change the font, go to the Font section, click on the font and select a font from the dropdown menu.
  • Font:
    2. To change the font size, click on the green line and as you hold the mouse button down, move your mouse to the right/left to make the font bigger/smaller.



Colors:

  • Colors: You can change the color of your signature as well as your signature text.
    1. To change the color of your signature, go to the Color section and click on the color square under Brand Identity and select a color.
  • Colors: 
    2. To change the color of your signature text, click on the color square under Text.

 

  • Social links: You can add links to your social media sites to your signature. You can add links to Facebook, Twitter, Instagram, Youtube, Skype, Flickr, Xing, Pinterest, Vimeo, Soundcloud and Medium.
    1. Go to the Social Links section. Click on the button for the social media site you want to add. Then, add a link to your social media site.
  • Social links: 
    2. You can change the size and roundness of your social media links. To change the size/roundness, go to the Social Icons section and click on the green line and as you hold the mouse button down, move your mouse to the right/left to make the size bigger or smaller/make the icons more round or more angular.
  • Social links: 
    3. You can change the color of your social media icons. Click on the color under Icon Color and select a colour.
  • Social links: 
    4. You can change the style of your social media icons. Click on the section under Icon Style and select Outline or Filled.

 

  • Gallery/Portfolio: You can add images to your signature.
    1. Go to the Gallery/Portfolio section. Click on the image icon, then upload images to your gallery.
  • Gallery/Portfolio: You can add videos to your signature.
    1. Click on the camera icon, then upload videos to your gallery.

Closing/Disclaimer:

  • Closing/Disclaimer: You can add a closing to your signature.
    1. Click on the Closing button. Then, add a closing. You can change the font of your closing and add a link.
  • Closing/Disclaimer: You can add a disclaimer to your signature.
    1. Click on the Disclaimer button. Then, add a disclaimer.

Right to Left Signatures

If you communicate in a language that is written and read from right to left, such as Arabic or Hebrew, you can orient your signature accordingly. Simply highlight the signature that you want to be displayed right to left, and check the box next to "Use Right-to-Left Layout". 

How do I delete added information?

To delete the added information, hover over the field you want to delete. This will reveal a minus button. Click on the minus button to remove the information from your signature.

Email Signatures created in your Dashboard are automatically synced to Mailbutler in your email client.

Learn how to insert an Email Signature in your email.


How to edit an existing Signature

You can make the following changes to your signatures:

  • Duplicate your signatures
  • Edit your signatures
  • Delete your signatures


1. Open the Mailbutler Sidebar in your email client, click on the Account Settings (⚙) button, then on Manage Signatures.

a) Apple Mail


b) Gmail



c) Outlook

2. A new window will open where you can find all your signatures.

To duplicate a signature, click on the duplicate button.

To edit a signature, click anywhere inside the signature and make changes to your signature in the editor on the right.


To delete a signature, click on the delete button.

Note: Any changes you make to your signatures will be reflected instantly to your Email Signatures.

Sharing Signatures with your team

Signature templates created in Mailbutler can be shared with members of your team.

Learn more about Shared Signatures.

For general information about Signatures, check out our feature page.