1. Open Apple Mail.

2. Start composing your email.

3. Click on the Send Later button to schedule your email.

4. The following view will open. To choose a date and time for when you want your scheduled email to be sent, click on the dropdown arrows next to the suggested date and/or choose a time by clicking on the clock icon.

5. You can select or manually enter the preferred schedule on date and time field. You also have the option to choose between different time intervals. You can set default time intervals for the sending delay in your Dashboard Preferences. 

6. If you are on either the Professional+ or Business plan, you can also schedule your emails with the Recipient-optimized Scheduling function. Tick the box next to Optimize delivery for to activate Recipient-optimised Scheduling. When you are sending the email to multiple recipients, choose the recipient you want to optimize the scheduling for. The email will be scheduled for the optimal time to reach your recipient.
The information about the best time to reach the recipient is drawn from the Tracking Information.

7. Click on Schedule to schedule the email.

8. Your scheduled email is now saved in the folder Mailbutler – Scheduled.

9. Click on the message to reschedule, unschedule or edit your email if needed.

Your scheduled emails will be delivered even if your computer is off at the scheduled time.

10. New FEATURE! With the Cancel delivery option, if any of your recipients replied or sent you a message before the scheduled date and time of the scheduled email, it will automatically cancel the scheduled email and you will be notified that the scheduled email has been canceled. The canceled email will be stored in your Mailbutler Scheduled folder.

Compatibility Mode

Email accounts where scheduling fails can be set to run in Compatibility Mode. If enabled, emails are scheduled locally. Please note that for this work Mail must be kept open on the Mac the email was scheduled from.

How to schedule emails to send later in Gmail

1. Open Gmail.

2. Start composing your email.

3. After composing your message, click on the Send Later button to schedule your email.

4. The following view will open. To choose a date and time for when you want your scheduled email to be send, click on the dropdown arrows next to the suggested date and/or choose a time by clicking on the clock icon.

5.  To select a time and date for your scheduled email: You have the option to choose between different time intervals, set default time intervals for the sending delay in your Dashboard Preferences, choose a date from the calendar, or enter it manually in the date and time field.

6. If you are on the Business plan, you can also schedule your emails with the Recipient-optimized Scheduling function. Tick the box next to Optimize delivery for to activate Recipient-optimised Scheduling. When you are sending the email to multiple recipients, choose the recipient you want to optimize the scheduling for. The email will be scheduled for the optimal time to reach your recipient.
The information about the best time to reach the recipient is drawn from the Tracking Information.

7. Click on Schedule to schedule the email.

8. Your scheduled email is now saved as a draft in the folder Mailbutler – Scheduled. 

9. You can reschedule or unschedule your email. Clicking on the email will open it in a new message window. Click on the date and time at the bottom to select a different date and time. To unschedule your email click on Unschedule.

Your scheduled emails will be delivered even if your computer is off at the scheduled time.

10. New FEATURE! With the Cancel delivery option, if any of your recipients replied or sent you a message before the scheduled date and time of the scheduled email, it will automatically cancel the scheduled email and you will be notified that the scheduled email has been canceled. The canceled email will automatically be removed from your Mailbutler scheduled folder.

How to schedule emails to send later in Outlook

1. Open Outlook.

2. Start composing an email.

3. Once finished, open the Mailbutler add-in and click the Set delivery date option.

4. To choose a date and time for when you want your scheduled email to be sent, click on the dropdown arrows next to the suggested date and/or choose a time by clicking on the clock icon.

5. You can select or manually enter the preferred schedule in the date and time field. You also have the option to choose between different time intervals. You can set default time intervals for the sending delay in your Dashboard Preferences. 

6. If you are on the Business plan, you can also schedule your emails with the Recipient-optimized Scheduling function. Tick the box next to Optimize delivery for to activate Recipient-optimised Scheduling. When you are sending the email to multiple recipients, choose the recipient you want to optimize the scheduling for. The email will be scheduled for the optimal time to reach your recipient.
The information about the best time to reach the recipient is drawn from the Tracking Information.

7. Click on Schedule to schedule the email.

8. You can now close the compose window.

9. Your scheduled email is now saved in your Drafts.

Your scheduled emails will be delivered even if your computer is off at the scheduled time.

New FEATURE! With the Cancel delivery option, if any of your recipients replied or sent you a message before the scheduled date and time of the scheduled email, it will automatically cancel the scheduled email. The canceled email will be stored in your Outlook Drafts folder.

How does Send Later work?

Mailbutler moves the email to the Scheduled Emails folder on the user's email server. The email will stay there until the scheduled time. We don’t save the email on our server nor do we send it from there.

For general information on Send Later, check out our feature page.