You can easily share and manage Signatures you have created with members of your team. This is a huge time-saver for teams who want to create a branded signature and keep outgoing emails compliant, hassle-free.

Note: Shared Signatures is an extended functionality of Message Templates. You can share Signatures on the Essential, Professional, Professional+ and Business plan.

In order to be able to share Signatures, you need to first add the person you would like to share Signature with as a Collaborator. You can find the instructions on how to add Collaborators here.

For more general information about Signatures, check out our feature page.
For more general information on Collaborators, please see here.

Please select the email program you are using to manage your emails

How to share a Signature in Apple Mail

1. Open your Apple Mail and in the Mailbutler sidebar click on the Account Settings () button, then Account & Preferences.

2. A new window will open. Select Signatures under Manage Features in the sidebar on the left.


3. Click on the sharing button and select the Collaborator whom you would like to share the Signature with.

4. Click Share to share the Signature with a Collaborator.

Note: If you make changes to the design, it will also reflect on your Collaborators signature in real-time. Deleting a Signature will also remove the generated Signature from your Collaborators account.

Mailbutler creates the Signature using the information your Collaborators have provided in their extended profile.

Manage your shared Signatures

You and your team can manage and edit Shared Signatures easily in the Dashboard.

1. Open the Mailbutler Sidebar, click on the Account Settings (⚙) button, then on Manage Signatures.

2. Click anywhere inside the Signature to make the editing sidebar appear. Edit your signature.

In your email client, with Mailbutler installed, the new Signature will be automatically kept up-to-date with any changes to the Signature.

How to share a Signature in Gmail

1. Open Gmail and in the Mailbutler sidebar click on the Account Settings () button, then Account & Preferences.

2. A new window will open. Select Signatures under Manage Features in the sidebar on the left.


3. Click on the sharing button and select the Collaborator whom you would like to share the Signature with.

4. Click Share to share the Signature with a Collaborator.

 

Note: If you make changes to the design, it will also reflect on your Collaborators signature in real-time. Deleting a Signature will also remove the generated Signature from your Collaborators account.

Mailbutler creates the Signature using the information your Collaborators have provided in their extended profile.

Manage your shared Signatures

You and your team can manage and edit Shared Signatures easily in the Dashboard.

1. Open the Mailbutler Sidebar, click on the Account Settings (⚙) button, then on Manage Signatures.

2. Click anywhere inside the Signature to make the editing sidebar appear. Edit your signature.

In your email client, with Mailbutler installed, the new Signature will be automatically kept up-to-date with any changes to the Signature.

How to share a Signature in Outlook

1. Open Outlook and in the Mailbutler sidebar click on the Account Settings () button, then Account & Preferences.

2. A new window will open. Select Signatures under Manage Features in the sidebar on the left.

3. Click on the sharing button and select the Collaborator whom you would like to share the Signature with.

4. Click Share to share the Signature with a Collaborator.

Note: If you make changes to the design, it will also reflect on  your Collaborators signature in real-time. Deleting a Signature will also remove the generated Signature from your Collaborators account.

Mailbutler creates the Signature using the information your Collaborators have provided in their extended profile.

Manage your shared Signatures

You and your team can manage and edit Shared Signatures easily in the Dashboard.

1. Open the Mailbutler Sidebar, click on the Account Settings (⚙) button, then on Manage Signatures.

2. Click anywhere inside the Signature to make the editing sidebar appear. Edit your signature.

In your email client, with Mailbutler installed, the new Signature will be automatically kept up-to-date with any changes to the Signature.


For general information about Signatures, check out our feature page.
For general information on Team Collaboration, please see here.