Mailbutler lets you create professional email signatures that you and your team can easily insert to outgoing emails. No HTML coding is required, and designs are always synced real time to your email client.

This feature can be extended in Mailbutler for Teams. You can share created items with your team members.

Please select the software you are using for your emails.

Using Signatures in Apple Mail

1. Create a signature in your Mailbutler Dashboard. If you have not created one, please follow this article. After you have created your signature, it will be automatically added to your email accounts on Apple Mail.

2. Open Apple Mail.

3. Select Mail from the menu bar on the top left corner of your screen.

4. Go to Preferences -> Signatures.

5. Click on the email account you want to use for the signature.

6. Choose the Signature you want to use by default when sending an email from the selected email account.

7. Return to Apple Mail and compose a new message.

8. You should see your default Signature already inserted in the email. To use another design, select the Signature drop-down menu.

Mailbutler signature drop-down menu in Apple Mail

9. Select the Signature you want to use.

Select one of the existing signatures

10. You can choose a signature to be added to your emails by default by going to Mail’s Signature Preferences.

Note: The Signatures tab in the Preferences doesn’t load images for your signature. However, they will appear as designed in the compose view.

Using Signatures in Gmail

1. Create a signature in your Mailbutler Dashboard. If you have not created one, please follow this article. After you have created your signature, it will be automatically added to your email account on Gmail.

2. Open Gmail.

3. Start composing a message.

4. Click on the Signature button.

Mailbutler's signature button in Gmail

5. Select the Signature you want to insert to the message.

Select which signature you want to use

Using Signatures in Outlook

1. Create a signature in your Mailbutler Dashboard. If you have not created one, please follow this article. After you have created your signature, it will be automatically added to your email account on Outlook.

2. Open Outlook.

3. Start composing the message.

4. Open the Mailbutler add-in.

Mailbutler add-in for Outlook

5. Select the signature you want to insert to the message

Insert signature in Outlook

Note: Due to Outlook’s limitation, there’s currently no way to set a signature you created in Mailbutler as a default.

Using Signatures in Mobile

1. Create a signature in your Mailbutler Dashboard. If you have not created one, please follow this article. After you have created your signature, it will be automatically added to your mobile app.

2. Open the Mailbutler app on your phone.

3. Start composing the message.

4. Hit the Signature button and select the signature from the list.

5. The Signature will be inserted in your message.