Mailbutler lets you create professional email signatures that you and your team can easily insert to outgoing emails. No HTML coding is required, and designs are always synced real time to your email client.

This feature can be extended in Mailbutler for Teams. You can share created items with your team members.

Please select the software you are using for your emails.

Using Signatures in Apple Mail

1. Create a signature in your Mailbutler Dashboard. If you have not created one, please follow this article. After you have created your signature, it will be automatically added to your email accounts on Apple Mail.

2. Open Apple Mail.

3. Select Mail from the menu bar on the top left corner of your screen.

4. Go to Preferences -> Signatures.

5. Click on the email account you want to use for the signature.

6. Choose the Signature you want to use by default when sending an email from the selected email account.

7. Return to Apple Mail and compose a new message.

8. You should see your default Signature already inserted in the email. To use another design, select the Signature drop-down menu.

Mailbutler signature drop-down menu in Apple Mail

9. Select the Signature you want to use.

Select one of the existing signatures

10. You can choose a signature to be added to your emails by default by going to "Manage Signatures" in your Mailbutler settings, in the sidebar. Please be aware that this default signature will override your Apple Mail settings, and will apply to all email accounts that you use in your email client. 

Note: The Signatures tab in the Preferences doesn’t load images for your signature. However, they will appear as designed in the compose view.

Using Signatures in Gmail

1.  Create a signature in your Mailbutler Dashboard. If you have not created one, please follow this article. After you have created your signature, it will be automatically added to your email accounts on Gmail.

2. Open Gmail.

3. Start composing a message.

4. Click on the Signature button.

Mailbutler's signature button in Gmail

5. Select the Signature you want to insert to the message.

Select which signature you want to use

6. You can choose a signature to be added to your emails by default by going to "Manage Signatures" in your Mailbutler settings, in the sidebar. Please be aware that this default signature will override your Gmail settings, and will apply to all email accounts that you use in your email client. 

 

Using Signatures in Outlook

1.  Create a signature in your Mailbutler Dashboard. If you have not created one, please follow this article. After you have created your signature, it will be automatically added to your email accounts on Outlook.

2. Open Outlook.

3. Start composing your email. 

4. Open the Mailbutler add-in and click the Select Signature option.

5. Select the preferred signature in the dropdown.

6. You can choose a signature to be added to your emails by default by going to "Manage Signatures" in your Mailbutler settings, in the sidebar. Please be aware that this default signature will override your Outlook settings, and will apply to all email accounts that you use in your email client.